Implementing a new MIS software can be notoriously challenging. Because MIS software touches nearly every part of your business there can be many complexities involved in accommodating each area. Now couple that with the fact that companies typically only replace their MIS every 10-12 years and it becomes understandable why it’s hard to be proficient at such a rare task. In my experience of being involved with over 100 MIS implementations there are 3 things that stand out as things to avoid when implementing your MIS system.
It is essential to map out the current processes and identify who will be completing each step of the process. A new MIS is not a magic bullet, but it can often do a great job in enabling these processes to be more organized and less time consuming. If the existing processes are broken or unclear then your MIS may be able to improve workflow but it will not solve all the current issues.
Obviously there were good reasons for the purchase of a new system. All too often I see implementations take a turn for the worse when clients start to customize the new system to imitate legacy system features. A new MIS is a clean slate and an opportunity to organize business processes in a new, more integrated way. Reach out to your MIS Implementation manager to explain what your old system may have done better. Be open-minded with alternative processes and solutions, even if that means a few of the legacy features are not brought forward.
Rather, be focused on the big picture when it comes to getting started with the new system. Identify what items are crucial to run your new system successfully and what items are “Nice To Haves”. Believe me, there IS a difference… Until users start working in the system everything is theoretical. Only when you are actively using the new system can you fully understand the possible need to change/tweak it. Take the plunge and start reaping the benefit of the new system sooner rather than later.
